**As of 2/6/2024, application window extended to 3/1/2024**

POSITION OVERVIEW

The ACLU of Montana seeks an organized, detail-oriented Finance Manager to join its team. This position reports to the Director of Finance and People Operations (DoFPO) to manage the day-to-day finances for the organization. This includes managing the budget, payroll, payables, monthly account reconciliation, as well as the internal auditing functions that ensure the accuracy and integrity of financial data. They will work across our organization to ensure our internal financial processes are efficient and up to date. The Finance Manager must be a consistent, collaborative and solutions-oriented person who will work closely with the DoFPO to create systems for budget forecasting and visioning future financial needs of the organization.

ABOUT THE ACLU OF MONTANA

The ACLU of Montana Foundation “ACLU of Montana” (founded in 1972) is an affiliate of the national ACLU (founded in 1920) and operates as a private, independent, non-profit organization. We are the state’s largest and most influential civil rights organization. Our current top priorities are Indigenous Justice, criminal legal reform, 2S-LGBTQIA rights, and voting rights. We work on a range of additional issues including reproductive justice, immigrants’ rights, freedom of speech and religion, and informational and digital privacy. The ACLU of Montana envisions a fair, equitable, and free Montana that welcomes and celebrates diversity of all kinds. In our Montana, everybody is treated with dignity and respect, and has equal access to rights and freedoms.

The ACLU of Montana has a current staff of 10 and an office located in Missoula. We aspire to a caring work environment, with flexibility and consideration of personal needs and circumstances. To learn more about the work of the ACLU of Montana, please visit http://aclumontana.org.

COMMITMENT TO DIVERSITY AND INCLUSION

ACLU of Montana is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We believe that having a board, staff, and volunteer base with diverse personal and professional backgrounds enhances our ability to meet our mission and creates an environment where all members of our community can thrive.

The ACLU of Montana does not discriminate on the basis of race, color, faith, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, tribal affiliation, disability, veteran status, or record of arrest or conviction. We are committed to providing a work environment free from discrimination and harassment and one that honors and promotes a culture of equity, diversity, inclusion, and belonging. We are engaging in ongoing internal racial equity work, with an emphasis in anti-racism and anti-colonialism.

We strongly encourage applications from Black, Indigenous, and other people of color, immigrants, women, people with disabilities, bi- or multi-lingual (including Indigenous languages) speakers, bicultural individuals, 2S-LGBTQIA individuals, those who have been formerly incarcerated or are currently under supervision, and other underrepresented and historically marginalized groups. We seek to build a team that reflects that diversity. All qualified applicants who share this vision and who have a desire to contribute to our mission are encouraged to apply.

We commit to developing and collaborating on thoughtful training programs and onboarding processes with the Finance Manager that identify an individual’s growth areas, in relation to the job description, and empowers their existing knowledge and skills.

 

KEY RESPONSIBILITIES

Accounting

  • Oversee day-to-day accounting activities, including accounts payable, accounts receivable, and general ledger maintenance.
  • Manage all payroll functions to ensure that employees are paid on time and accurately; ensure that all statutory and benefit remittances are submitted on time and accurately.
  • Work with external accountants, auditors, banks, and other financial institutions to ensure the sound management of financial accounting systems in accordance with generally accepted accounting practices and protocols.
  • Reconcile financial discrepancies and collaborate with other departments to address and resolve any issues.

Financial Management

  • Manage existing, and develop and implement new, financial policies and procedures to enhance internal controls and streamline financial processes.
  • Provide financial analysis and insights to support strategic decision-making.
  • Work with the DoFPO and Executive Director to support and enhance the Board’s ability to fulfill its fiduciary responsibilities including attending Finance & Audit committee and board meetings as required.
  • Coordinate with department directors and the National ACLU as needed.

Budget Planning and Monitoring

  • Assist the DoFPO, Executive Director, and senior staff to prepare, develop and manage organizational and grant budgets and required reporting. Monitor and analyze financial performance against budget and provide recommendations for improvement.
    • Collaborate with department heads to develop annual budget in line with organizational goals and objectives.
    • Monitor budget performance and provide regular updates to management and relevant stakeholders.
    • Work closely with program managers to ensure budget adherence and provide financial guidance as needed.

Compliance

  • Ensure compliance with all relevant financial regulations, laws, and reporting requirements.
  • Work with external auditors to gather and prepare all supporting information for the annual audit and required annual state and federal filings to ensure compliance with required reporting of 501(c)(3) and 501(c)(4) organizations.
  • Stay informed about changes in financial regulations and update organizational policies and procedures accordingly.

Staff Teamwork and Collaboration

  • Collaborate with other departments of the ACLU of Montana, as necessary, to support legal, policy and organizing work, communications and storytelling, grant proposals and funding opportunities, administrative tasks, and other related work;
  • Ensure all individual administrative tasks are completed in a timely and accurate manner, including, but not limited to travel and other expense reimbursements, timesheets, and other related financial and personnel documents;
  • Actively engage with the ACLU of Montana team through regular staff meetings, continuing racial equity and inclusion work, professional development opportunities, occasional retreats, and periodic committees;
  • Attend certain ACLU functions;
  • Assist in other duties as assigned within the scope of these responsibilities.

Competency and Commitment to Racial Equity 

The ACLU of Montana is committed to, and engaging in, ongoing racial equity work with an emphasis on anti-racism and anti-colonialism. As a staff member, you will be asked to commit, contribute and engage in the following ways:

  • Demonstrate commitment to building or deepening understanding of equity, in which racial equity and anti-racism and anti-colonialism are centered;
  • Engage with the issues of institutional and structural racism and bias and their impact on underserved and underrepresented communities;
  • Embrace self-learning and reflection through optional racial caucus group conversations, activities, and support;
  • Within the scope of the position, continue to embed our values in the language of finance by pursuing identified, and identifying additional, finance projects.

REQUIRED QUALIFICATIONS

The following experiences are integral to meeting the job responsibilities. Please be sure to identify these in your application materials through lived, professional or volunteer experience, and/or coursework.

  • Proven experience (3-5 years) in financial management, accounting, and budgeting, preferably in a non-profit organization.
  • Effective communication and interpersonal skills.
  • Detail-oriented with a commitment to accuracy and timeliness.
  • Experience analyzing financial information to draw conclusions.
  • Experience exercising discretion and confidentiality with sensitive information.
  • Proficiency with office technology and information systems, including online communications, word processing, spreadsheets, and accounting software (QuickBooks Desktop or similar systems).
  • Commitment to equity, diversity, inclusion, and belonging with anti-racist and anti-colonialist understandings of and respect for differences of race, ethnicity, age, sexual orientation, gender identity or expression, religion, ability, and socio-economic circumstance and class.
  • Commitment to building and deepening understanding of equity, in which an anti-racism and anti-colonialism lens are centered.
  • Understanding and willingness to engage with the issues of institutional and structural racism and bias, and their impact on underserved and underrepresented communities. 

PREFERRED QUALIFICATIONS

The following experiences are particularly valuable - please be sure to address these in your resume or cover letter. We encourage you to apply even if you do not have these qualifications:

  • Experience operating in a fast-paced and/or high-volume accounting environment.
  • Ability to anticipate challenges, develop solutions and take initiative.
  • Knowledge of generally accepted accounting principles (GAAP) and procedures and their application to nonprofit accounting.
  • CPA or other relevant professional certification.
  • Willingness and ability to travel occasionally throughout Montana or to other states for conferences and training.

 

COMPENSATION AND BENEFITS

This position is full-time, exempt, and will pay an annual salary between $57,500 and $68,499 depending on experience. Excellent benefits offered, including health, vision and dental insurance, short and long-term disability and life insurance, 401(k) retirement plan and employer matching, and generous vacation, holiday, sabbatical, and family and medical leave policies. Relocation reimbursements for actual moving expenses available up to $4,000, contingent on two year’s employment. A monthly reimbursement for personal mobile phone and utilities (including internet) is offered to all ACLU employees working remotely during the pandemic. The ACLU of Montana also invests in each staff member’s professional development.

The Finance Manager will be based in Montana. If the finalist is not a Montana resident yet, we will discuss with the finalist a timeline for moving to MT within the first month of the start date. The position is currently remote with optional access to the Missoula office, including safety precautions in place for optional and required in-office work. Many of our staff currently work remotely with occasional in-office work. If the final candidate is not based in Missoula, the position will require occasional travel to Missoula for three-day trips per quarter (travel expenses paid for by the ACLU of Montana).

 

APPLICATION PROCEDURE

All applications are treated confidentially. Please submit (in PDF format if possible):

  1. A letter (of no more than one page) describing your interest in the position and the ways in which you satisfy the qualifications specified above.
  2. Resume.

Email your application to jobs[at]aclumontana.org or mail it to: ACLU of Montana, Attn: Hiring, P.O. Box 1968, Missoula, MT 59806.

Please put “Finance Manager” in the subject line of your email or on your envelope. Also, please indicate in your letter of interest where you saw this job posting.

Applicants with Disabilities: Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing to jobs[at]aclumontana.org to request reasonable accommodation at the time of application.

PROCESS

We will accept applications until the position is filled, at which time the position will be removed from the ACLU-MT Job Openings page. We hope that one of those applications is yours.

Our hiring process is managed by a dedicated hiring committee of three staffers and our board treasurer. The committee will begin careful review of all applications on January 22, 2024 (EDIT: As of 02/06/2024, application review will begin again on 03/01/2024). The steps for finalist selection include a screening call by HR staff, interview (via videoconferencing) with the hiring committee, a compensated assessment/work sample exercise, a final interview (via videoconferencing), reference calls for the selected finalist, decision and making a job offer to the finalist candidate. We commit to regular communication with all applicants throughout the process and will apprise candidates of next steps as appropriate.

To learn more about the work of the ACLU-MT, please visit www.aclumontana.org.